ARCADTECTURE: thoughts from a one man architectural office.
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Feast or Famine

8/25/2014

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Isn't that what we say about the architecture profession?  You're either stressed because you have no work or because you have to much.  When you have to much it seems to each client you are their only architect and to them theirs is you only project.

January, February, and March were famine months this year.  Glad my wife works, pretty much sums it up.

So as a one man office just how much stuff do I handle? We all eventually fall into our niche.  Based on the type of work you do has a direct bearing on how many projects you can handle because of their scope and size.  As stated before I appreciate people like Mark LePage (do I need to write "Mark R LePage?) for openly sharing so much information.  I will list what projects I am currently involved in so that maybe a younger architect thinking about starting his own office will have some understanding of one possibility of what might occur if he goes out on his own.  I'll be generic as I think it will be easier to explain.  Remember, I usually provide permit drawings, so it is not as complex as a set of bid documents.  It makes drafting much quicker and easier.  I do most of my work for contractors and developers.  If you work for clients who are not involved in the construction industry, your projects will take much longer, be much more involved, so you would not be able to handle the same volume as I do.

Project 1 - I am friends with a local contractor who asked if I could help with some drawings for a bathroom addition for the upstairs of an existing house.  I said sure.
All he wanted was permit drawings.  This was a very simple design.  Currently being reviewed by the owners.

Project 2) Alteration to an existing office space in a medical facility.  Just adjusting office / conference / break room space. About 1,900 SF involved in alteration

Project 3) Looking into a possible Restaurant upfit.  Potential client first wants a plan drawn up to take to the health department.  I was sent link to a "plan" drawn on a web base CAD program.  I was sent verbal descriptions of the dimensions, such as "from the back left corner behind the window to the front left wall by the left hand door is 12'-3"  Needless to say we aren't making much progress.  I sent what I thought the fee would be for A/E for a permit set.  Have not heard back (and may never?)

Project 4) Laid out a 50' x 400' flex building for a regular paying client.  It is in pricing right now.  Waiting for a start date.

Project 5)  Have been asked to start working of a face lift for an older shopping center.  Currently I am out field measuring the existing building so we have a base plan to work with.

Project 6)  Working on converting part of an old 58,000 SF distribution / warehouse to "conditioned storage".  The old warehouse part is tall enough to get two stories of storage and the front of the building was previously offices and we are adding new office space across the entire front (250') of the building

Project 7)  Working on a free standing restaurant.  I think we are kinda doing this one "ass backwards", as the kitchen layout should be done first, but I have laid out everything but the kitchen.  Owners are indecisive about what they want.  A meeting in the future to resolve this issue is imminent.

Project 8) A rural fire department building I designed several years ago had left their crew room unfinished.  They have come back to get the drawings for the crew room (kitchen, bathroom and several bed rooms) completed so they can get  a permit and finish the building.

Project 9) An attorney upfit I had done several years ago has decided they need a couple more offices and an additional conference room.  I am looking into the expansion options for them.

Project 10) New contractor that I have just met has a client who wants to expand the existing men's toilet room by adding a couple more toilet fixtures.  We are looking at relocating the existing urinals and installing two new stalls.

I have a couple more projects "in the wings" some are imminent and some are possibilities.  They range from a free standing toilet building on a golf course and  a dental upfit to a 25,000 SF shell office building.  Some of these projects are small and some take time, but trying to juggle multiple projects at the same time can be stressful.  Then you add on top of that the phone calls "Can you come to the job site, we have something we need your help on to resolve? and people wonder why I tell them "I work 24/7 and weekends too!"

It would be nice to have a steady flow of constant work, but if you want to hang your shingle and get in the main stream of this profession, sit back and grab on to your seat!
Rarely is self employment in the architectural profession boring or dull!

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Sometime you just have to wear a few hats!

8/19/2014

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Normally I try to post on Mondays.  Being a one man office I wear many hats.  Usually it is architect followed closely by draftsman.  Janitor gets thrown in there too.  Last night it was "IT Guy". I spent a good deal of last night trying to get the machine I write this blog on to run smoothly.  For some reason it started chocking on Chrome, which is what I use to access my web based program I post on, so I will continue to work with it today.  I will post something this evening, as I have something in my head I need to get down on "paper".  We don't use paper anymore do we?
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It's not just architecture, it's about any service business

8/11/2014

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We all want to know how to have a successful business.  I listen to many podcasts and read many articles about the subject. After I finish and think about it, they typically seem to be only generic answers.  You have seen these late night info advertisement that claim if you follow their "step by step" method you will be successful.  I ain't sold on that stuff!  Call me a cynic, but I prefer to consider myself a realist.  I fear I may come off sounding negative, as I question everything, but I am one of the most optimistic people I know!

All service businesses have the same problem.  How to get more customers / clients.  I am not sure there is an instant answer and I am not sure there is a definitive answer.  As I learned in college, every problem has multiple solutions.   

To me, being successful in business means: 1) you make enough money to pay for all your business expenses and 2) you make enough money to pay yourself to live.  Most things I read or listen to typically break it down in expenses and profit. Typically the breakdown of expenses includes salaries.  Having no formal education in business and even being married to a CPA, I have learned about business using the trial by fire method.  So the way I have come to think about my finances is I divide the money into business expenses and personal money.  Business expenses is what it takes to keep my door open if I take home no money.  Personal money is what I use to pay my personal expenses, so I guess profit is whatever is left over that I don't spend.  I know this is not good business thinking, but it really doesn't make any difference which side I put my personal income on, because if I don't make enough money during the year to pay both business and personal expenses everything else is moot.

You should be able to figure out how much money you need to keep you business running.  If you are just starting out, you probably don't have the knowledge to know all the expenses that you will incur.   This is why some talk to CPAs or if you have a mentor in your profession you can talk to them.  Once you have figured out what it takes to keep the doors open and you figure out how much you have to earn to keep your family running, you then know how much total income you need to generate to stay in business.

Now that you have figured out the total amount of dollars you need, the struggle is to figure out how to generate that much income. THAT my friends is what everyone is looking for, but can't seem to find a definitive answer.  

If you break it down into dollars per hour, you also need to figure out how many hours during a week you will be able to invoice?  If you are like me, the hours work out to be something around 300!  :-)  Let's say you determine it is 35 hours a week.  How do you get 35 hours each and every week so you can stay on track.  If I knew that I would be rich.  

If you can't obtain the total number of hours per week you need then the next step might be to increase your fee. Fewer hours at a higher fee or more hours at a lower, it fee make no difference as long as you can make your goal.  A question that arises is how many of your current clients will you alienate because they now think you charge to much by raising your fee?  As I was taught, you keep your old clients at the rate you have been charging them and charge new clients the new higher rate.

There are niches for us all.  I appreciate that Mark R LePage has shared with us what he charges for his custom homes, but I have never had a client that was willing to pay me a similar fee.  I know of several other residential designer in the area who do get similar fees.  I have not  put  myself in an environment to  to meet clients that would give me the opportunity to design a custom home.  One of our struggles is if you find an area you would like to work in how do you get yourself into a position where you become an option for those who need your service?

I think it all boils down to relationships.  You associate with the crowds you want to provide with your services.    You need to socialize with people who can help you meet others.  So to find residential clients you may need to associate with residential realtors, contractors or maybe building suppliers.  I do mostly commercial and at this point in my career I have become good friends with contractors, commercial realtors, building inspectors,engineers and developers. These are people I do work with and these are the people who recommend me.

I do think social media is extremely important.  More important for residential architects than commercial architects.  So how do we get more clients.  Exposure, involvement and relationships.  Doing things such as  getting involved in the high school soccer team, helping in the BSA or maybe even going to local council meetings in your area.  We have to place ourselves in situation that will generate opportunities.  I don't know if my words here are any better than the "Big Picture" verbiage I have been hearing, but I hope it helps someone get a clearer understanding about how things operate in our service based business.
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You say Pinterest and I say Pocket

8/4/2014

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I know Pinterest is a very popular site.  I have looked at it and have discussed it with others, but I am still trying to get my head around it.  Pinterest seems to be, like other programs, a web based bookmarking site.  Your bookmarks are visual (Pictures).  I can understand "pinning" pictures to a site so you can go back later and review / look at them, but I can do that many different ways.

Back in the old days we used a site called del.icio.us.  It was a web based social bookmarking site.  Instead of bookmarking a site to your browser, you  sent it to del.icio.us.  There people could follow you and go to your page and see what sites you had posted. Del.icio.us  has been sold several times and are still up and running, but now as Delicious.com.  I checked an my earliest bookmarks at Delicious are still there dating back to 3/13/08

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The thing that throws me about Pinterest is when I select someone to follow.  I have yet to figure out what it does.  I was hoping that it would post their pins to my site.  Making my site an aggregator to the pins I follow, just like feedly.com does for all the tech sites I follow, but that does not seem to be the case.

If I want to "Pin" something that I can go back and look at later, I would either use Evernote or Pocket.  I can understand where it is nice that Pinterest post to boards, so you can group your saving by common interest, but I could do that on Evernote.  


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Pocket I just use to basically do what it was originally called "Read it later".  I don't want to save these pages for a long time, I just want to go back and read them when I have time.  I may go back to reference an image, but it is alway short term stuff I save.  

I use Faststone Image Capture to do screen captures.  Images I want to save I usually screen capture and save to a folder on my hard drive.  So like Pinterest I can go back and look at the images any time, but of course I can't have any followers  Since I can't follow someone  on Pinterest to see their latest post, I guess they are about the same?

I will admit that there may be a simple way to have someone's new pin to show up on my board and maybe I am just to uneducated  to understand or figure it out.  I honestly have talked to others and looked on the web for an explanation, but I have yet to find a solution.  So until something clears up (like my mind) I will spend more time reading about Pinterest rather than using it.
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    A self  employed architect.  Office of one. 
    I work 24/7 and weekends too!

    "For every complex problem there is usually a simple solution............................................and it is usually wrong"

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